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Printing a proof copy

 

How to Print a Proof Copy of your Yearbook

The next step of the Finalize process is to create a proof-quality PDF file of your finalized yearbook.  If you haven't yet run the Final Checks Wizard, please consult section 9.2, The Final Checks Wizard.

 

If you're not yet ready to finalize your book, you can also create a PDF using the PDF Pages button on the Page Ladder screen.

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After completing the Final Checks Wizard, you'll be shown this window.

 

To print a proof copy of your yearbook to check for publication errors, click the PDF Files for Proofing button, then print the resulting PDF using Adobe Reader.

 

You'll want to include this printout in the final package you send to your publisher - as you go through the printed proof you should initial each page to indicate that it's ready for publication.

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Some publishers have chosen to disable one or more of the following PDF options.  If you do not see one of the below options in your PDF window, then your publisher has disabled them.

 

Start Page/End Page - Set a range of pages to print.  This can be a small selection or the entire yearbook.  If you want to print just a single page, use the same number in the Start and End boxes.

 

Use Clipart Masks - This option is for publishers only, and relates to the format that the clip art will be embedded into the final PDF file.

 

PDF Text in CMYK Colorspace - Publisher-only option to create a PDF using the CMYK color space instead of RGB.

 

Optimize Candid Images - Checking this option will greatly reduce the size of the final PDF, as all inserted images will be optimized to their specified print size.  The quality of the images will not diminish, just the physical size of the files, which will make your final PDF much smaller.

 

User Defined PDF filename - Check this to choose your own filename and save location for the PDF.  Note that the PDF will not actually be created directly in the folder you select, but in a subfolder named after the current date and time.  If this option is unchecked, Yearbooks! will choose a default filename and save location for you.

 

One PDF file per Page - Prints each page to a separate PDF file, also referred to as Single Page Printing.  If you would prefer one PDF document per page, then use this option.

 

Print Cover - Create a PDF of the cover as well as the selected pages.  The cover will be in its own PDF document.

 

Open PDF Folder - Opens up the PDF folder and a web browser displaying the PDF for you once the PDF has been created.  This makes it much easier to view and print the PDF, and to copy the file elsewhere.

 

Embed Fonts - This will embed the set of fonts used into the PDF.  This is helpful when printing or accessing the PDF from a different computer where all of the proper fonts might not be installed.

 

Convert TIF to JPG - Convert every TIF image to a JPG during the PDF process.  This is handy for clearing up errors associated with poorly formatted TIF images.

 

OK - Begin generating the PDF.

 

Cancel - Cancel creating the PDF.

 

Printing Your PDF

Once your PDF has been generated, you'll need to open it in order to view how it turned out and print a hard copy. If you checked the Open PDF Folder option, the PDF folder and a web browser showing the PDF should automatically have opened for you. If not, you'll need to navigate to the folder in Windows yourself. By default, new PDFs are placed in time stamped subfolders of C:\Yearbooks13\PDF  (Or, if you are working on a Mac, HDD:Applications:Yearbooks Desktop 2013:PDF). Once you have the right folder open, just double-click on the appropriate PDF file to open it with Adobe Reader. If this doesn't work, you may need to install Adobe Reader using the instructions here.

 

Once the PDF is open in Adobe Reader, simply click the printer icon in the upper left to print it out.

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How to submit your files electronically

If your publisher has the feature enbabled, you may see this Submit to Publisher button.  Clicking this button will gather all of the files that your publisher needs, and automatically upload it to them via FTP.  You will see a progress screen as this happens, and will be notified when it is complete.

 

If you do not see this button, click the Nect button to continue to the next screen.