Add Person: This will add a new person to your existing list of records. Selecting Add Person will open a new blank record in the Edit Student screen, and allow you to manually enter their information. This is typically used to add students who, for one reason or another, were not included on the original photo CD.
Find Person - Find By Name: One way that you can search for a specific record is by looking up the first or last name. Type in a full or partial first or last name, and Yearbooks! will return to the School List screen, displaying all records that match your specified search criteria.
Find Person - Find By Grade: Another way to search through students is to select a specific grade. Select the Find by Grade tab and choose the grade you want to look for from the pull down menu. This list will contain all grades currently available. You can refine your search to only list matches within a specific group by selecting that group's radio button, or you can search all groups by clicking Search All. Search All is selected by default.
Example 1: If you select Grade 10 and Search All you will get a list of everybody who has Grade 10 selected as their 1st, 2nd, or 3rd class link.
Example 2: If you Select Grade 10 and Search Group 3 you will get a list of everybody who has grade 10 selected as their 3rd class link.
Find Group: This will display every person belonging to the particular group you select.
Show Teachers: This refreshes the list of displayed people, displaying only records that have Teacher specified in their Classification field.
Show Students: This refreshes the list of displayed people, displaying only records that have Student specified in their Classification field.
Show All People: This refreshes the list of displayed people, displaying the entire list of records.
Show Selected: The Show Selected button is a great tool to use if you need to make broad changes to a large number of student records. To show selected students, use either your SHIFT or CTRL key and select the records you want displayed, and click the Show Selected button. Once you have a smaller group selected, you can show the entire list again with the Show All button.
Select All: This selects all the currently displayed people, so that you can for example delete them all at once.
Delete Selected People: Deletes all records that are currently displayed and highlighted. If you have the full school list displayed and highlighted, this will clear all PSPA information, and you will then have to re-import it. Use either your SHIFT or CTRL key and select the records you want to highlight.