Importing a PSPA CD


 How to Import a PSPA CD


This document will outline the process of importing your school's staff and student data into the program.  This page describes the process of importing a PSPA CD.  If your Photo CD is not PSPA Standard, click here to learn about importing other CD types.





Using the Import Wizard


Start the process by clicking the Import Wizard button located to the right of the student list found in the Students section.







The program will automatically launch the Import Wizard to assist you in importing your PSPA data.


Once you click on the Import Wizard button, you will see the window pictured at left.  Start by selecting PSPA from the Select Photo CD Type drop-down menu.


Next, click Browse To and locate your index file.









Clicking the Browse To button opens the browse window pictured here.  Navigate to your PSPA CD, and select the INDEX.TXT file as shown.


Once your index file has been selected, click Open to continue the import.








Now that you have the correct photo CD type selected, and you have navigated to the index file, you're ready to import your data.  Click Next to continue.








You can choose to organize your school by Grade, Home Room, or Teacher's Last Name.  Depending on the option you choose, the program will group your staff and students together based on one of those sorting types (Class Links).  When it comes time to create your pages, the program will arrange portraits on your pages based on these class links.


Once you have made your selection, click Next to continue.


Note:  If one or more of the options is dimmed,  it means that the index file did not contain information for that field.






The final step to import your PSPA data is to click the Finish button.  This will cause the import wizard to begin copying the relevant information from the CD, and organize your staff and students into their specified class links.





The program will inform you when the process has been completed, and provide you with a tally of the total member count.  Click OK to exit the wizard and return to the Student List screen.


Note:  If every student record imported properly, you will be presented with a list of the entire school.  If, however, there were any problems during the import, then only those problem records will be displayed.